Student Handbook - Financial Policies The financial aid process, tuition and fees, payments, refunds, and how to pay for college.

Some costs of attending college may result in federal tax advantages. Students and parents should consult with tax advisors for specific information regarding eligibility. NWTC cannot provide tax advice to students.

On an annual basis, NWTC will provide 1098-T statements to those students determined to have eligible charges for tax purposes. Students are encouraged to retain receipts for tuition payments made during the calendar year for tax filing purposes. Please note that student financial information cannot be released to anyone other than students over the age of 18 without written authorization from the student. The Student Finance Office can be contacted at (920) 498-5444 or (888) 385-6982, with questions regarding this information.

The Financial Aid Office provides information about financial aid opportunities and eligibility. Although the major responsibility for financing a college education resides with the student and their family, NWTC is able to assist students in meeting their educational expenses. Assistance may be in the form of grants, scholarships, loans, employment, or a combination of these. 

• Grants and scholarships are financial aid that does not have to be repaid.
• Work-study enables students to work and earn money to help pay for school.
• Loans are borrowed money that must be repaid with interest.

Many of the financial aid programs are based on financial need. Financial need is the difference between the student’s established educational expenses and resources the student and/or family have available to meet those costs, which is determined by completing the Free Application for Federal Student Aid (FAFSA). Students must complete the FAFSA each year and the application can be completed at studentaid.gov.

For more information or questions contact the Financial Aid office at (920) 498-5444 or (888) 385-NWTC, email finaid@nwtc.edu, or stop in the Welcome Center, Room SC240 on the Green Bay Campus.

Refunds are processed according to the Wisconsin Technical College System (WTCS) Refund Policy. Refunds are applicable only from the date the student officially drops the course(s) through Enrollment Services, any NWTC campus location, or my.NWTC.

All classes have a limited number of seats available. Registration reserves a seat in a class. Students who decide to withdraw from a course should do so immediately, as a single day can make a difference in the amount of the refund. Students will not be automatically dropped from classes by simply not attending or non-payment. Drop requests are not accepted through instructors.

If a student registers for a class after its start date, they are subject to the refund policy as stated. Please note: The official start date for on-line courses is the class start date published by the College. The start date is not determined by the date the student first logs into the course or obtains the course materials.

Any refund under $4.00 will be issued only upon request by the student. Student refunds may be claimed by NWTC to pay outstanding student debts or by the Financial Aid Office to cover grant repayments and outstanding student loans.

All students receiving financial aid or enrolled in at least six credits will be mailed a Bank Mobile Refund Selection Packet to the current address on file with the College. It is the student’s responsibility to keep contact information current with the College. This packet is the key to receiving any refunds from NWTC. Upon receiving the Bank Mobile Refund Selection Packet, students must visit Refundselection.com and enter the personal code provided in the packet to activate and select their refund preference. After the initial log in, students will set up a username and password for future logins. Students would then use that login to make updates to contact information and refund preference. The electronic refund options include deposit to an existing account or deposit to a Bank Mobile Vibe account.

The WTCS Refund Policy states:

After the first scheduled day of class, miscellaneous class-related fees (i.e. luncheon, insurance, etc.) are non-refundable.

Students are fully responsible for tuition and fees. To avoid charges, late fees and collection activities, students must pay class fees by the due date and must drop any classes through Enrollment Services. 

For refund information, call (920) 498-5444 or (888) 385-NWTC. 

Class Fees

The Wisconsin Technical College System Board and the NWTC Board of Trustees officially sets course fees. Fees are established each spring for the following school year and are subject to change without notice.

Payment is due by the first day of the term. For students who register after the first day of the term, payment is due within 10 days of the registration date. Tuition Due Dates can be found at www.nwtc.edu/studentfinancials . Program, security, and activity fees are charged on a per-credit basis. In addition, students must pay a material fee assigned by the State Board to the educational area of instruction. In some cases, additional project related fees are charged by the individual classes.

Approved rates for the 2022-2023 academic year:

Credit for Prior Learning (CPL):

Non-resident fees for 2022-2023 are $71.73/credit in addition to the course fees. Michigan/Wisconsin reciprocal students pay a non-residency fee of $5.00 per credit in addition to the course fees. This reciprocal agreement applies to residents of Gogebic, Iron, Dickinson, Delta and Menominee counties in Michigan.

The act of registering for a class creates an obligation to pay. Payment in full is due by the first day of the term. Students who do not have a payment method in place by the due date, will have a hold placed on their account preventing further registration, exchange of classes, processing of program applications, testing and release of grades and official transcripts until tuition and fees are paid. Students are responsible for all additional fees assessed resulting from a past due balance.

My.Financials is an online student bill payment portal which allows students and authorized users to view electronic bills (eBills), make online payments, and better manage their student accounts and payment plans. My.Financials is available online anytime – 7 days a week, 24 hours a day. Students can access My.Financials, by logging into their My.NWTC account, click on Manage My Finances and My.Financials.

All students are required to log into their My.Financials accounts to view their eBill statements. Each time a new eBill statement is made available, an email is automatically sent to the student’s NWTC campus email.

Payment options:

• Cash/Check/Money Orders : Payments can be made at any NWTC campus location. Checks and money orders are to be made payable to NWTC and can be paid at any campus location or mailed to NWTC. Student ID numbers must be included on the check or money order.
• Credit Card : Payments can be made at any NWTC campus location, by phone, or online through My.Financials. Discover, MasterCard, and Visa are accepted. There is a 2.85% convenience fee when using a domestic credit card and a 4.25% convenience fee when using an international credit card for payments made on tuition and fees posted on the student’s NWTC account. Any credit card payments returned with a failed credit card authorization will be assessed a $15.00 fee. 
• eCheck : eCheck payment is available through My.Financials. The eCheck payment process will require a bank routing number and account number. Payments can be made from a checking or savings bank account. Payments returned by the bank will be assessed a $15.00 NSF fee (non-sufficient funds).
• 529 Savings Plan : There is a $10 non-refundable convenience fee when using the 529 savings plan payment option through My.Financials.
• NWTC Payment Plan : NWTC Payment Plans are available to help divide a student’s tuition and books into monthly installments due within each semester. To enroll online for a NWTC Payment Plan, a student must have a minimum tuition balance of $100.00 within the semester. There is a non-refundable $30.00 set up fee per semester which will be due at the time of payment plan enrollment. A student’s NWTC account must be in good standing with the College. A student must enroll online into the payment plan each semester by logging online to their My.NWTC account, under Student Finances, select My.Financials. Payments are automatically deducted from a student’s credit/debit card or bank account. There is a $15 fee for any returned payment, such as NSF (non-sufficient funds) or failed credit card authorization. If an installment is missed, a late fee of $10 will be assessed after a 15-calendar day grace period. Students will be automatically withdrawn from a payment plant after failure to pay two consecutive installments. All communications regarding a student’s payment plan will be sent through the student’s NWTC campus email account. It is important for a student to know their total current balance to help with understanding their monthly installments due. An increase to a student’s account balance (adding classes and/or other charges) will result in a payment plan consolidation agreement that must be accepted by the student through their My.Financials account. Failure to accept the consolidation will result in charges due outside of a payment plan agreement. Any reduction in an overall student account balance will automatically reduce payment plan installments. It is highly recommended students log into their My.Financials to help them better manage their payment plan.
• Agency Authorization : To defer tuition, books, and fees to a third-party organization or agency will require a signed Authorization to Bill form filled out by the agency. To obtain the Authorization to Bill form, please visit Student Financial Services .
• Financial Aid: For more information, please visit Financial Aid .
• Scholarships: For more information, please visit NWTC Educational Foundation .
• Military Benefits: For more information, please visit our Veterans Benefits page.

NWTC requires all students who register for classes and do not pay in full at the time of registration to sign the Payment Agreement online through the students’ my. NWTC account. A hold will be placed on student accounts preventing further registration and/or exchange of classes until this requirement is complete.

The Student Finance Office will refer students with unpaid, past due account balances to an outside collection agency for further recovery. The following information may be released to the College’s collection agent/s including student payment history, student identification number and social security number. In the event of such action, the student is responsible to pay all late fees and collection fees, including reasonable attorney’s fees incurred by NWTC, or its representatives, in connection with the collection of the past due amount. It is the student’s responsibility to keep contact information current with the College.