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Satisfactory Progress

Satisfactory Academic Progress Policy

HOW TO: View Your SAP Status

SAP Calculator

Satisfactory Academic Progress Standards:

Northeast Wisconsin Technical College (NWTC) monitors all credits for all students, whether or not the student has received financial aid. The standards below will be applied after the student’s first semester of enrollment and each subsequent semester.

Qualitative Measure of Progress

  • Grade Point Average (GPA): Students must maintain a minimum cumulative GPA of 2.0.
Quantitative Measure of Progress (PACE)
  • Completion Rate: Students are required to maintain an overall completion rate of 67%.  The completion rate is calculated by dividing the cumulative number of credits successfully completed by the cumulative number of credits attempted. Attempted credits include all credits taken at NWTC regardless of whether the student received financial aid or not and any transfer credits accepted.  Attempted credits include those credits for which the following grades were received, W, I, IP, NS.

Warning

Students who fail to meet the grade point average and/or the completion percentage standards will be placed on Financial Aid Warning. Students placed on Financial Aid Warning are eligible to receive financial aid for one additional semester at which time they must be meeting the Satisfactory Academic Progress (SAP) standards.

* Any student with less than a 10% completion rate or less than a .50 GPA will be immediately suspended and will not receive a Warning semester.

Not Meets

Students who do not meet the cumulative SAP standards at the end of a warning semester are placed on suspension. Suspended students are not eligible to receive financial aid until an appeal is approved or satisfactory academic progress standards are met.

Appeals

Students have the right to appeal their suspension status based on non-academic, mitigating circumstances (i.e. death of an immediate family member including father, mother, sibling, spouse, or child, an extended illness, hospitalization, or injury of the student).  All appeals submitted due to not meeting minimum GPA and/or completion requirements, must submit third party documentation or in limited circumstances, a Student Success Plan. Students may appeal Financial Aid Suspension only once. Students who wish to appeal must speak with a Financial Aid Advisor to discuss their appeal and obtain the appeal form. Financial Aid appeals are reviewed by the Financial Aid Appeal Committee every 2-3 weeks. It is the student's responsibility to submit an appeal in a timely manner. Students are always responsible for all charges on their student bill regardless of financial aid.
  • Suspension due to not meeting GPA or Completion standards: To appeal a financial aid suspension, students must complete the Satisfactory Academic Progress appeal form. Required documentation for a Satisfactory Academic Progress appeal includes a letter from the student that explains the specific circumstances that prevented the student from meeting the Satisfactory Academic Progress standards and third party documentation. An Academic Plan from their Academic Advisor is also required. The student and Academic Advisor are required to sign the Academic Plan as a mutual agreement to follow the plan through graduation. Academic Plans are reviewed by the Financial Aid Office on a weekly basis. If at any time the student fails to comply with the Academic Plan Agreement, the student is immediately ineligible for financial aid.
  • Suspension due to reaching Maximum Time Frame: To appeal a maximum time frame suspension, students must complete the Time Frame Appeal form.  Required documentation for a Time Frame appeal includes a letter from the student that explains the specific circumstances that prevented the student from completing their program within the maximum time frame (i.e. change of program, 2nd degree) and an approved Academic Plan from the student’s Academic Advisor. The student and Academic Advisor are required to sign the Academic Plan as a mutual agreement to follow the plan through graduation. Academic Plans are reviewed by the Financial Aid Office on a weekly basis. If at any time the student fails to comply with the Academic Plan Agreement, the student is immediately ineligible for financial aid.
If a student believes the Satisfactory Academic Progress status is incorrect due to a grade change, late grade, or completion of an incomplete, it is the student's responsibility to contact the Financial Aid Office. Grade changes that occur after the next semester begins will not be reevaluated.

Academic Plan

Students who have an appeal granted are placed on an Academic Plan. While on an Academic Plan, students must review and understand the following information that pertains to continued eligibility for financial aid:
  • Follow the academic plan submitted with your appeal to complete only the classes outlined in your academic plan.
  • Successfully complete 100% of the credits you attempt each semester; maintain a GPA of 2.0 or greater each semester. If your program requires you complete certain program courses with a specific grade (A or B) and you fail to meet this requirement, your financial aid will be terminated.
  • Failure to follow the academic plan (including failing, withdrawing from, repeating courses, or taking courses not included in the academic plan) will result in immediate termination of financial aid and you will no longer be eligible for financial aid. You will not be allowed to appeal a second time.
  • Taking classes not included on your academic plan will result in termination of your future financial aid.
  • Maintain a cumulative GPA of 2.0 or greater.

Maximum Time Frame

Students are expected to complete their degree/diploma program within a maximum time frame for financial aid purposes. Federal regulations stipulate that the maximum time frame is 150% of the published credit requirement of each eligible program. Students are only eligible to receive financial aid until their cumulative attempted credits plus any transfer credits accepted equals 150% of the required credits for their degree/diploma. This includes all prior credits (including previous programs at NWTC), transfer credits, and current program credits at NWTC. Once a student has reached the maximum time frame they are no longer eligible to receive financial aid. Credits are counted starting with the semester the student first enrolled at NWTC even those semesters for which financial aid was not received. Students who reach the maximum time frame are immediately suspended from financial aid eligibility. If at any point in time the Financial Aid Office determines that the student cannot complete their program within the 150% time frame the student will be immediately suspended from future financial aid for the remainder of their program, even if currently meeting the SAP standards.

Maximum Time Frame Examples
Program Credits Required for Graduation Max credits (including transfer credits)
Accounting Associate Degree 68 102
Medical Assistant Technical Diploma 32 48
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