Student Email Policy

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NWTC provides an e-mail system for the use of the students of NWTC in their College related activities. Any messages transmitted via the NWTC e-mail system are subject to all requirements and regulations regarding privacy of College records, records retention, open records and all other requirements of College documents. Students using the system are subject to all NWTC policies. (See policies in Student Handbook.)

Any student who uses the NWTC e-mail system consents to all of the provisions of this policy and agrees to comply with the entire policy and with all applicable state, federal and international laws and regulations.

All NWTC students are to use their NWTC e-mail address and the NWTC e-mail system for all College e-mail communication.

This includes (but is not limited to) the transmission of:

  • Instructor / student communication
    • Assignments
    • Room and Time Changes
  • Student Schedule
  • Communication with Enrollment Services
    • Admissions letters
    • Petition to Graduate information
    • Financial Aid
  • Communication with Counselors
    • Career Development
  • Communication with Bursars Office
    • Book voucher information
    • Payment plan information
  • Student Life Events
  • Communication with NWTC staff

Deletion of Inactive E-mail Accounts

If a student is not registered for a class for 12 months the account will be deleted.

System Usage:

  • Students can access e-mail via a web browser through the Student Portal (my.NWTC),  the NWTC current student page, or directly via the Outlook website.
  • Students can assess e-mail on their mobile devices by installing the Outlook app.  The Outlook app is the only supported mail app for use with NWTC accounts.
  • Students are expected to check their e-mail on a frequent and consistent basis in order to stay current with College-related communications.
  • Creation of redirection/forwarding rules in your NWTC Outlook e-mail to or from a personal e-mail account is prohibited.
  • Anti-spam and anti-virus policies will be used within the system to eliminate junk or potentially malicious mail.  
  • Students are required to use e-mail for class, educational, employment, and college related purposes only.
  • Student e-mail is not a secure form of communication and should not be used to send personal identifiable information including passwords, banking information or other sensitive data.        
  • Outlook limits large attachments; however, instructor accounts have a file size limit. Students who send large files are responsible for checking to be sure the material arrived safely. 

My.NWTC Also Will Be Used for Vital College Communication

Important information about financial aid, registration, student academic progress and more will be communicated through the My.NWTC Student Portal. It is the student's responsibility to check the system regularly. To access it, visit the NWTC Current Students page.

Penalties for Violating College Policies

Violators of College policies are subject to disciplinary action, up to and including suspension. The Student may appeal actions according to the student handbook.

E-mail Policy

  • The College does not promise or guarantee an individual’s right to privacy or confidentiality of information stored in the e-mail system.
  • The College reserves the right and will occasionally monitor the content of e-mail residing within the system.
  • Use of e-mail to violate the NWTC Information Systems Acceptable Use Policy or any College policy is prohibited.
  • Any use of e-mail that does not respect the image and reputation of the College is prohibited.
  • The user bears sole responsibility for all transmissions using their assigned e-mail address.
  • Concealment or misrepresentation of names, addresses, or affiliations in e-mail is prohibited. It is a violation of the NWTC Acceptable Use Policy for any user of official e-mail addresses to impersonate a college office or faculty / staff member.
  • You may not use the College’s e-mail system for any commercial use.
  • The College reserves the right to block mass e-mail transmissions.
  • You may not use the College’s e-mail system for purposes that are threatening, offensive, or for purposes of harassment. Examples of harassment are included as part of this policy.
  • E-mail is part of the business record of the College and may be audited or reviewed during discovery in litigation and freedom of information requests.

Viewing or Distributing Obscene or Pornographic Materials

You may not access, download, store, or transmit obscene materials through the College’s Information System or by means of the College e-mail system.

Acceptance of Personal Responsibility

  • The user is solely responsible for all materials viewed, stored, or transmitted with the College e-mail system. NWTC requires that users comply with all College rules and state and federal laws related to records retention and confidentiality of information. Failure to do so may result in suspension or revocation of a user’s access privileges or other disciplinary measures, including the possibility of civil and/or criminal liability.
  • Any user of the College e-mail system who violates this policy will be subject to disciplinary action. Further, inappropriate use, whether intentional or not, may result in civil and/or criminal liability, and/or a violation of the Electronic Communications Privacy Act of 1986, the Family Educational Rights and Privacy Act, Health Insurance Privacy and Protection Act, Wisconsin wiretap and/or privacy laws, defamation, copyright and/or trademark infringement laws, sexual harassment and discrimination laws and/or other applicable federal or state laws and regulations.

Disclaimer

  • All systems, hardware, software, and data are the property of NWTC and subject to audit by the College and other legal authorities.
  • NWTC may, at its own discretion, examine, move, or delete files, including e-mail, for purposes of system maintenance if the files are determined to be intentionally or unintentionally disruptive to the system or system users.
  • The College makes no warranties of any kind, whether expressed or implied, for the reliability or integrity of the Information Services it is providing.
  • The College will not be responsible for any damages suffered while using the College Information Systems, including loss of personal data due to system outages or operational errors.
  • NWTC is not responsible for offensive or objectionable materials that a user has obtained with the College Information System.

Examples of Harassment, Libel and Slander

No member of the NWTC community may use the NWTC e-mail system to libel, slander, or harass any other person. 

The following are examples of harassment:

  • Using the computer to annoy, harass, terrify, intimidate, threaten, offend or bother another person by conveying obscene language, pictures, or other materials, or threats of bodily harm to the recipient or recipient’s family;
  • Using the computer to contact another person repeatedly with the intent to annoy, harass or bother, whether or not any actual message is communicated, and/or where no purpose of legitimate communication exists, and where the recipient has expressed a desire for the communication to cease;
  • Using the computer to contact another person repeatedly regarding a matter for which one does not have the legal right to communicate, once the recipient has proved reasonable notice that he or she desires such communication to cease;
  • Using the computer to disrupt or damage the academic research, administrative, or other pursuits of another;
  • Using the computer to invade the privacy, academic or otherwise, of another or to threaten invasion of privacy of another.

For Questions Regarding Your Email

Please contact the student Help Desk toll-free
(866) 235-5037