CONTENTSTART
EXCLUDESTART EXCLUDEEND

Student Background Checks & Health Records

Purpose

By law, students in specific Health Sciences, Public Safety, Trades & Engineering Technologies, and Family Services programs are required to complete a Criminal/Caregiver Background Check, in order to fully complete program requirements and attend clinical and site placements.

In addition, many program students are required to provide documentation of immunizations and vaccinations prior to beginning clinical classes at hospitals, medical clinics, and nursing homes.

Listed below are tables with information about the programs that require:

  • Caregiver/Criminal Background Check AND Health Records Upload
  • Caregiver/Criminal Background Check ONLY (scroll down)

NWTC utilizes www.CastleBranch.com as an online vendor for students to complete the Background Check, and upload of Health Records documentation.

NOTE: For optimum performance and ease of uploading documentation, it is recommended that you use Mozilla/Firefox as your web browser when navigating to and using the www.CastleBranch.com website.

Click here for a link to a free download of Mozilla/Firefox.

If you attended another school and completed a background check via www.CastleBranch.com, please email cbc@nwtc.edu. Not all schools have the same "package" and we will need to determine whether the process you previously completed are acceptable or not.

Caregiver/Criminal Background Check AND Health Records

Each program with both requirements has an informational sheet. Click your program name to open the informational sheet. Follow the directions, using the program-specific Package Code listed, to place an order and begin the process on the www.CastleBranch.com website.

Caregiver/Criminal Background Checks: Students must ALSO complete a Background Information Disclosure (BID) form and upload the signed copy to their www.CastleBranch.com account. 

NOTE: Background checks are valid for 4 years (Exception: Autism Technician, Early Childhood Education, Foundations of Teacher Education, and Paraeducator which require an annual re-check). The Wisconsin Caregiver Law requires that students inform Northeast Wisconsin Technical College of any new charges, arrests, or convictions that occur since the last submission of their online background check and the State of Wisconsin Background Information Disclosure Form (F-82064A). Notice must be given within 5 business days of the occurrence by emailing: cbc@nwtc.edu.

Health Records - Additional Information


Page 2 of each informational sheet includes ALL of the required tests/immunization documentation that must be submitted for each program.

Click here for Bellin Occupational Health Solutions clinic locations and prices for vaccinations, titers and immunizations. Services are provided at a reduced cost; therefore, they are not eligible to be billed to any health insurance provider. If you do not plan to seek insurance reimbursement, take the pricing sheet with you to receive the services at the reduced rates.

TB Tests at any Bellin FastCare site are only $15.00 when you tell them you are an NWTC student.

*Nursing Assistant Program Applicants – Less Than 18 Years Old:


NOTE: If you are applying to the Nursing Assistant program and are under the age of 18 when the class begins, you are waived from completing the castlebranch.com background check form.

  1. In lieu of completion of the background check website form and BID, you must send an email to: cbc@nwtc.edu with your name, program, student ID and date of birth: “I am a potential Nursing Assistant student, my name is ___, my student ID is ____, and my date of birth is ___.”
  2. Students under the age of 18 must still complete the health records information. Click here for the Nursing Assistant health records-only instructional sheet.

Cost of Background Check & Health Records Uploads*

​Health Care Business Services - $53
​Nursing Assistant, Therapeutic Massage - $60
All other programs - $75
*The Health Records requirement for the Health Care Business Services, Therapeutic Massage and Nursing Assistant programs is less than that of other programs.


Caregiver/Criminal Background Check ONLY

Programs with only a requirement for a Caregiver/Criminal Background check are listed below. Click your program name to open the informational sheet. Follow the directions, using the program-specific Package Code listed, to place an order and begin the process on the www.castlebranch.com website.

*Autism Technician, Early Childhood Education, Foundations of Teacher Education and Paraeducator require an annual re-check. The first background check is $38, and each annual check thereafter is $15.

NOTE: Background checks are valid for 4 years (Exception: Autism Technician, Early Childhood Education, Foundations of Teacher Education, and Paraeducator which require an annual re-check). The Wisconsin Caregiver Law requires that students inform Northeast Wisconsin Technical College of any new charges, arrests, or convictions that occur since the last submission of their online background check and the State of Wisconsin Background Information Disclosure Form (F-82064A). Notice must be given within 5 business days of the occurrence by emailing: cbc@nwtc.edu.

Payment

At the end of the online order process, you will be prompted to enter your electronic check, Visa, or Mastercard information to pay the fee. Money orders are also accepted but will result in a $10 fee and an additional turn-around-time.

Results

You will be notified by email if there is any missing information needed in order to process your order. Once complete, your results will be posted directly to your CastleBranch account. Most results are completed within 3-5 business days.

Questions

If you have any questions about your CBC status, please contact CastleBranch Student Support at 888-723-4263, or email servicedesk.cu@castlebranch.com

NWTC complies with the Wisconsin Caregiver Law.

Questions about the website? Need help creating an account or finding and uploading your BID form or health records?

Please contact CastleBranch at 888-723-4263, or servicedesk.cu@castlebranch.com.

EXCLUDESTART
EXCLUDESTART EXCLUDEEND
EXCLUDEEND
CONTENTEND