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 FAFSA Verification


Verification of FAFSA

Verification is a process used to review information submitted through the FAFSA to ensure that it was completed accurately. Some students are selected for verification by the U.S. Department of Education while others are selected by the school. 

If your 2013-2014 FAFSA is selected for Verification, you will be asked to submit a signed Verification Worksheet to verify household size, number of dependents enrolled in college, and child support paid. 

To meet the verification requirement for Adjusted Gross Income, U.S. Tax Paid, and Untaxed Income, you (and parent, if you are a dependent student) must do one of the following:

1.       Use the 2013-2014 FAFSA IRS Data Retrieval
* If you submitted your FAFSA without using the IRS Data Retrieval, you can make a correction to your FAFSA online and use the IRS Data Retrieval

2.       Submit a copy of your 2012 Tax Return Transcript
* Available on the IRS website at
* Available from the IRS by calling 1-800-908-9946
* Available by paper request which is downloadable at
* Make sure to select Tax Return Transcript, not Tax Account Transcript

 Verification of the Free Application for Federal Student Aid (FAFSA)

 (Click below to print your appropriate verification worksheet(s))


Financial Aid Forms

 Questions and Answers:


Why was your FAFSA selected to be verified?


There are several possibilities for your FAFSA being selected for verification.  Keep in mind that other possibilities exist, but the following are the most common reasons: 

  • When completing your FAFSA you did not use the IRS-Data Retrieval process or you did but then subsequently changed the data
  • Your FAFSA has incomplete data
  • Your FAFSA includes estimated information
  • Random selection

The verification process ensures the FAFSA is complete and accurate and allows students who are eligible to receive the aid for which they are entitled.  Because there are certain deadlines, it is important that the verification process be completed in a timely manner.  Failure to complete verification of your application will prevent you from receiving a financial aid award. 


What needs to be done after your FAFSA has been selected for verification?

Upon notification that your FAFSA has been selected for verification, log onto your my.NWTC account to view your To-Do List on the right side of the Student Services page.  Complete and print the appropriate forms that are listed on your To-Do List .  Students who are unable to access this form online may contact the Financial Aid Office ( or by telephone at 920-498-5444. Next, you will need to collect copies of documents requested by our office.  These documents include signed federal tax return transcripts, W-2 Forms, and other documentation as indicated.  The type of documents required will vary from student to student. Please make every attempt to complete this process in a timely manner to ensure you receive the best possible financial aid package based on your eligibility.


Since most financial aid applicants can readily access IRS data through the FAFSA-IRS Data Retrieval process, the Federal Government no longer considers it reasonable to accept anything less reliable than direct IRS-supplied evidence for verification of income data.  Therefore, an applicant selected for verification that did not successfully transfer their information from the IRS, or who transferred the data but then changed it, must provide an official IRS tax return transcript of their Federal income tax information.


What happens if there are discrepancies between the FAFSA application and the requested documentation?

After you submit all required documents, our financial aid office will compare them with your Student Aid Report (SAR).  If errors are found, corrections will be made by our office based on the documentation you provided.  If the errors result in a change in the amount of financial aid that you were awarded, our office will notify you with a revised award showing the changes made.


What if I did not use the IRS data retrieval option when I completed my FAFSA or I did but then changed the data?

You may go back to the online FAFSA and utilize the IRS Data Retrieval option to satisfy the federal tax document requirement;



You may ORDER A TRANSCRIPT free of charge or by calling 800-908-9946 and following the prompts in the recorded message, or by completing and mailing an IRS form requesting a transcript.


IRS form that can be used to order a transcript:


Form 4506-T : Use Form 4506-T to order a tax return transcript free of charge.


We do not accept a copy of a Tax Account Transcript as it does not contain all the data that is required to complete the verification process.  We will need the Tax Return Transcript to complete the verification process.


What if I filed an extension?


If you have requested a filing extension, you must submit:


  • A copy of the completed Application for Automatic Extension of Time to File U.S. Individual Income Tax Return, IRS Form 4868


  • A draft of your 2012 Taxes (form 1040, 1040A or 1040-EZ)
  • Copy of IRS W-2 for each source of Employment income and/or if self-employed a signed statement certifying the amount AGI and the U.S. income tax paid for the 2012 tax year.  
  • Completed verification worksheet


What if I filed an Amended Tax Return?


We will need the following to complete the Tax Return Requirements:


  • A signed copy of the original tax return that was filed with the IRS or an IRS Tax Return Transcript (which does not have to be signed), and


  • A signed copy of the IRS Form 1040X that was filed with the IRS.


What if I no longer have copies of my W-2 forms?

You can contact your employer to request duplicate copies of your W-2 forms(s).  You may also use Form 4506-T to request copies of your W-2 forms that were submitted to the federal government. The W-2 forms are used to verify income earned for non-tax filers, and for individuals/families who had a change in marital status. 


What are SNAP benefits and do I need to show proof of receiving these?

Supplemental Nutrition Assistance Program (SNAP) is a nutrition program for families and individuals who meet certain income and resource guidelines.  SNAP benefits help you buy nutritious food for your family.  You can be working and still qualify for SNAP benefits.  In order to complete the verification process, if you indicated on your FAFSA that you received SNAP benefits, you will need to provide documented proof of these benefits and the timeframe for which you received them.  You may find your specific SNAP data at Wisconsin.Gov under the heading “Login to Account”. 


Where do I need to sign?

Please include all required signatures where requested.  Failure to sign where required will delay processing of your financial aid award.  If you are a dependent student, make sure your parent also signs where requested.


What happens after all my documentation and signatures are submitted?

Once you have successfully submitted all required documentation and signatures, the data you provided will be verified for accuracy.  This process can take up to three weeks but possibly longer if reviewed during periods of high volume.  Should any discrepancies exist, corrections will be made and your financial aid award will be based upon this corrected information.


Tips for Completing the FAFSA & Verification Process

Please read each question on the FAFSA carefully and answer accurately.  After completing the FAFSA and each subsequent correction to the FAFSA, you will receive a Student Aid Report (SAR) from the Federal Processor.  Review the SAR entirely as it will indicate if there are errors that need to be corrected. The SAR will notify you if your application has been selected for Verification.  If selected, please submit all documents as soon as possible to the Financial Aid Office. All discrepancies must be verified by our office per federal guidelines.  This may slow down the processing of your application for financial aid.  The verification process can take up to several weeks for completion.  Below are some tips and information that can be helpful through the process of completing the FAFSA and the verification process.

Information & Tips 

    • When submitting verification documents to our office, be sure all documents requiring a signature are signed, all worksheets are fully completed (include numerical value or if zero, write zero, do not leave answers blank), and student’s name and ID # are on every document.  Submit copies, and keep originals for your own personal records.


    • Many times the documentation we receive is not complete.  Once reviewed, it may be determined that additional information is required to complete verification.  If this is requested of you, please provide it as soon as possible as we process all paperwork in date of receipt order which would delay your aid.